How to obtain certificate for e-signature

The Data-Processing Centre of the Ministry of Communications and Information Technologies has revealed procedures and rules citizens should follow in order to obtain e-signature. According to information provided by ‘ICTnews’, citizens should observe certain rules when getting a certificate for electronic signature.

According to the Data-Processing Centre, to obtain a certificate, each citizen must apply to the Registration Center with ID card. In this case, the application on behalf of the citizen is formed in the Registration Center. Documents for physical person and legal entities must be also attached to the application.

Additional documents for physical persons include a copy of the document verifying the identity of signature owner; letter of attorney issued to the person authorized to act on behalf of signature owner; letter of attorney issued to the person authorized to act on behalf of legal entity; letter of attorney issued to the person authorized to act on behalf of applicant, receipt of payment.

Additional documents for legal entities include notarized copies of documents verifying the registration of the legal entity in accordance with the legislation of the Republic of Azerbaijan (Charter, legal entity registration certificate, extract from the register, taxpayer’s notice of registration and other registration documents); letter of attorney issued by the legal entity to the authorized representative acting on his behalf ( approved with signature and seal of the head of legal entity) and original and copy of the ID document certifying the identity of the representative; legal entity’s official certificate or official letter on bank requisites; the list of employees applying for e-signature certificate confirmed by legal entity; corresponding document must be submitted if legal entity is exempt from VAT or should be involved in VAT zero degree.

The Centre checks the accuracy of the documents submitted by signature owner. If documents are correct, the Center concludes a written agreement with the person who applied and he/she is issued a certificate, otherwise the Center refuses to issue a certificate.

Whether the signature owner gives his/her consent to the type and description of services provided in the agreement, duration, price, special conditions, other information included in the certificate, as well as improved certificates and overall search for information on them should be shown. Prices are determined by taking into consideration the requirements of existing legislation.

Before concluding an agreement with the signature owner for the issuance of a certificate the Center informs him about rules of using certificate and signature, the center’s legal status and accreditation status. The prepared certificate is presented the signature owner in paper and electronic form.

The paper certificate is compiled in the official letterhead of the Center in 2 (two) copies and signed and approved with a seal by an authorized person. Paper certificates are signed by the signature owner, and then a copy is submitted to the Center. Electronic certificate is attested with strengthened signature by the Center.

After determination of the personality of the signature owner at the Center he/she signs in appropriate registers about signature creation and verification statement written in data carrier, receiving a paper certificate, as well as the awareness carried out by the Center. The issued certificate is included “Issued certificates register” by the Center and then is considered to be released.